Workplace Safety – Roles & Responsibility

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Welcome back to our workplace safety blog, in the earlier blogs we read about the introduction & importance, and planning. I believe that by now, we all have understood that workplace safety has huge importance and also plays an important role in any organization. Today, let us understand the roles and responsibilities that one should follow for creating a healthy and safe workplace.

roles and responsibilities

There lies some huge weight on the shoulders of an employer. They have a number of duties under the Act. The different needs they should serve, are divided into the following headers:

  • Common duties of an Employer
  • Supplying Information to employees
  • Lessons, Training & Administration of employees
  • Emergencies and Obstructive measures
  • Securing & Obstructive measures
  • Hazard recognition and Risk evaluation
  • Safety Statement
  • Mutual effort
  • Health observation & Medial fitness to work
  • Employee Discussion
  • Punishment

Let us now see in detail the roles and responsibilities listed above.

Common Duties of an Employer

  • Protect the safety, health, and welfare at work of the employees
  • To be safe and risk-free supply systems of work that are planned, organized, performed, preserved, and rethought as appropriate so as
  • Supply and maintain opportunities and arrangements for the welfare of employees at work
  • Give proper information, instruction, training, and management, wherever it is necessary
  • For the protection of employees make sure you execute the safety, health, and welfare plans necessary
  • Construct and review emergency plans and procedures at regular intervals

Information to Employees

  • Giving information to employees – An employer must make sure that the information given by them is in such a perfect form, manner, and language that it is easy to understand by the concerned employees.
  • Where persons from other organizations are engaged in work activities as per an employer’s agreement, the employer must protect that the person’s employer receives the above details.
  • An employer must ensure that the best and the very capable person is appointed as a safety agent of officers.

Lessons, Training and Administration of Employees

The employer must ensure that −

  • All details, training, and management are given in such a manner, form, and language that is honestly easy to understand by the employee(s) concerned.
  • Employees should receive sufficient health, safety, and welfare training that includes detailed information & order relating to the particular work that needs to be executed & measures that one should take in an emergency; this should be done during the time off from their work.
  • Training with respect to the new machines or new procedures must be modified to take account of new or changed risks in the workplace.

Emergencies and Serious and Close Dangers

An employer must provide sufficient plans and procedures that need to be followed and measures to be taken in the case of emergency or serious and close danger.

These plans should −

  • Measures for first aid, fire-fighting, and property eviction taking into account the nature of the work and the size of the workplace.
  • List down essential contacts with accurate and dependable emergency services.
  • Appoint employees who are suitable and know how to apply these plans, procedures, etc.
  • See to it that all the appointed employees have sufficient training and equipment available to them.

Securing and Obstructive Measures

The employer must −

  • Nominate a sufficient number of capable individuals to carry out the functions related to the protection of employees and give them sufficient time and means to complete those functions.
  • Make arrangements for co-operation between the capable individuals and the safety agent.
  • Give favor to capable individuals within their employment period by nominating a capable person to a higher position or by rewarding him/her.

Hazard Recognition and Risk Evaluation

The employer must −

  • Locate the risks and hazards (Risk or Hazard Identification).
  • Examine the potential threats from the Risks or Hazards (Risk Assessment).
  • Make improvements and/or changes in the situation involving the risks (Risk Control).
  • Evaluate control measures to reduce risks.

Safety Statement

Employers must have a written Safety Statement, which serves as a document that outlines how an organization deals with the safety and health of the workplace and the employees.

Health Observation and Medical Fitness to Work

Employers should take a step to ensure that health observations suitable to the risks that may be experienced in the place of work are obtainable to all employees.

Conduct all work-related activities and occupations under appropriate regulation so as to ensure safety and health in the surroundings. Employees are needed to notify their employer or their employer’s Registered Medical experts if they are unfit to carry out an authorized work activity.

Employee Discussion

  • Employers must discuss with employees the purpose of making and keeping safety arrangements.
  • Discuss with their employees and safety agents in good time regarding safety measures offered, the post of employees with safety responsibilities, action arising from or relating to the safety from and the halting of risks, the hazard recognition, and risk evaluation.


Not allowing anyone, even the employer, from inflicting punishment or menacing the employees, who are doing any duty and who make any complaints relating to safety and health.

An employee, while at work must −

  • Observe all applicable legal provisions.
  • Take rational care to preserve the safety of themselves and others who might be influenced by their acts and deletion.
  • Offer to be rational, appropriate for testing, if reasonably needed by the employer.
  • Undergo adequate training as may be requisite.
  • Inform the employer or the employer’s appointed registered experts if they are suffering from any disease or physical or mental imbalances which influence their performance of work activities that could give rise to risks to the safety, health, and welfare of persons at work.


That’s all for now, understanding some roles and responsibilities.

Tell me which one are you and how often you have a look at these roles and responsibilities?

Think and reflect on it.


That’s all for today guys, see you in the next blog and we’ll be reading about workplace hazards.